How to Set Start Date, End Date & Weight Easily 2025
If you’re looking to boost your performance by effectively planning and tracking your tasks, setting the start date and end dates and assigning task weights is crucial. Within the ESS Utumishi Login portal system, these features help employees stay organized and meet their goals on time. In addition to task management, the portal also provides access to the latest jobs, allowing users to explore new opportunities in the public sector while enhancing their current performance. By combining task planning tools with updated career information, the platform ensures both professional growth and improved efficiency for government employees
Step 1: Visit the PEPMIS Module
- Log in to the ESS Utumishi portal and navigate to the PEPMIS module for performance evaluation and management.
Step 2: Access the Annual Institutional Performance Planning
- Once logged in, go to the Annual Institutional Performance Planning section within the PEPMIS module.
- Under this section, look for the Workstation Performance Plan. This will be your workspace for setting task deadlines and priorities.
Step 3: Set Task Weight, Performance Indicators, and Time Frame
- In the task management screen, you will be able to manage tasks and subtasks.
- To begin, click on the three-dot action button to bring up a task management popup.
- From here, you can:
- Set the time frame for each task.
- Define performance indicators to measure task success.
- Approve or rollback subtasks if needed.
Step 4: Set the Time Frame for Tasks
Step 5: Set Priority Levels
While setting the time frame, you also need to assign a priority level to the tasks. The ESS Utumishi system provides four priority levels:
Step 6: Set the Weight of the Task
After setting the dates, you need to assign a weight to each task to reflect its importance and impact. Here’s how:
Click on the next action button for the subtask, and a popup will appear showing the following options:
Set Weight
Rollback Task
Approve Task
Click on Set Weight to open a new window where you can assign a numerical weight to the task.Higher weights (closer to 100) signify tasks that have greater importance and impact.
The weight allows you to prioritize tasks based on their significance and effort required.
After assigning the weight, click on the Save button to finalize your changes.
Step 7: Save Your Changes
Once you’ve set the start date, end date, priority, and weight for your tasks, make sure to click Save to apply all changes. This ensures that your tasks are properly tracked and aligned with performance goals.
How do I access the PEPMIS module in ESS Utumishi?
To access the PEPMIS module, log in to the ESS Utumishi portal and navigate to the Annual Institutional Performance Planning section, where you can find the Workstation Performance Plan.
Can I set multiple tasks and sub-tasks in the ESS Utumishi portal?
Yes, the ESS Utumishi portal allows you to manage multiple tasks and sub-tasks. You can assign a start date, end date, and weight for each of them individually, ensuring all tasks are well-managed and tracked.
What if I need to change the start date or end date of a task after setting it?
You can always go back to the task management screen and update the start date and end date of any task. Just click on the task and make necessary adjustments.
How do I set the weight for each task or sub-task?
To set the weight, click on the next action button for the subtask. A popup will appear where you can choose the Set Weight option and enter a numerical value. A higher number indicates greater importance or impact of the task.
How do I determine the priority of a task?
You can set the priority level when configuring the start and end date for the task. The priority options are Low, Medium, High, and Critical, which help you organize tasks based on urgency and importance.
Final Thoughts
Using the ESS Utumishi portal (PEPMIS module), you can organize your work more effectively by setting the start date, end date, and assigning task weights. The start date is especially important as it defines when your task begins, helping you align deadlines and track progress from the very beginning. By focusing on the start date, you ensure better planning, realistic scheduling, and timely completion of responsibilities. This approach not only improves performance but also enhances productivity and makes it easier to achieve both short-term and long-term goals in your daily work.
